Citizen Science Association

CitSciVirtual: Posters

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Focused Call for Posters Still Open

Posters are a forum for sharing and exchanging lessons learned about what makes projects work. The poster guidelines and criteria for acceptance can be found below.

The poster call is still open for two specific topics.

  1. Earth and Space Sciences (DUE APRIL 8th)
  2. Citizen/Community Science at Historically Black, Indigenous, and Hispanic/Latinx Colleges and Universities

Late-breaking posters will be asynchronous only (no live engagement sessions). Online posters do enable (and encourage) inclusion of a short video (up to 3 minutes), and engagement through online discussions is open throughout the full event.

Submitters are strongly encouraged to watch the Poster Proposal Q and A Webinar from earlier this year for a sense of what is possible, and to review the Poster Presenter Toolkit. Upon acceptance, presenters will be required to watch a recording of the upcoming the Poster Presenter planning webinar scheduled for 23 March (12pm US Eastern time).

All accepted posters must be fully uploaded into the online system by 19 April 2021.


Practitioners, researchers, and the broader citizen science community members are invited by the Citizen Science Association to submit poster proposals to be shared during CitSciVirtual: Local, Global, Connected (May 2021). We encourage posters that share perspectives and lessons learned from your work or research, to help inform and inspire an audience of other practitioners in this field. 

We have an opportunity with CitSciVirtual to accept a wide pool of posters, and we welcome submissions from many sources and perspectives. CitSciVirtual will not feature individual talks – instead, posters will serve as a way for people to share their work to a much broader audience and to engage with others who are working on or interested in similar topics.

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Posters provide a touchstone to start a conversation – to share ideas, invite and ask questions, and learn more together by talking with others in this community about our work.

To do this, posters use text and images to summarize and share an informative story – an online environment offers a rich platform to bring posters to life and off of the page. Standard PDF-style posters are welcome, but we also encourage (and will offer ideas for) creative formats that make the most of online viewing. This year, accepted posters can also include a brief audio or video accompaniment of up to 3 minutes in length.

Learn more our the vision for ePosters, static and live presentation opportunities, and see a demo of how poster components will appear in the event platform here.

Accepted e-poster summaries, pdfs, and videos will be available online throughout the duration of the event, and will be shared in a space that encourages ongoing comment and conversation.

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If you would like to share your work with the citizen science community as part of CitSciVirtual, please complete the poster proposal form, available here. This year, posters will be the primary way of engaging and sharing research and work in our community. 

Poster submissions must be relevant to work in the field of citizen science, and have informative stories, research, or lessons learned to share with others in this field (see also EVALUATION CRITERIA, below).

There is no cost to submit an idea for a poster. If accepted, the presenting author will need to register for CitSciVirtual in order to share the poster content and discussions (see more about registration). Summaries are short, as we want to make submission easy. Summary titles and statements for accepted posters will be used in the final program, so please be comfortable with the content you submit. CSA staff and Poster Subcommittee will not edit summaries for clarity. We may reformat details only if needed to conform to standards for the conference website. 

Poster proposal submissions are made through Google Forms. Please note that you will need a Google ID to edit your summary until the submission deadline. 

As a planning tool, you can access a Word version of the form here. This is only intended as a way for you to prepare and save your responses. Please note that you CANNOT submit via the word file, and all submissions must be submitted via the Google Form in order to be considered (you can copy/paste text from the Word file into the Form when you are ready).

For your submission, you will need to prepare the following elements:

  1. Summary of the Proposed Poster:
  • Title (limited to 20 words)
  • A poster summary (a maximum of 150 words) should include:
    • Background: A description of your work. Including specific problems your work has addressed or goals your work has accomplished. 
    • What happened: A short description of how your work addressed the problem (or worked toward the goals)
    • Lessons Learned: A closing statement about what attendees will learn from your poster; something more specific than “results will be discussed.”
  1. Two to three keywords for your poster topic at the top of the summary proposal submission, which will help attendees search your poster content
  2. Choose the research/topical area most closely aligned with your proposed poster content. This will only be used to help organize the posters in the online event space.

Each applicant can serve as the presenting author for only one poster submission. However, you can be listed as a co-author on multiple submissions. The person listed as the submission author will be asked to personally present the e-poster. If the poster is accepted, the presenting author must register for CitSciVirtual in order to share the poster content and discussions. 

If English is your second language, you are welcome to submit your poster summary in both English and your native tongue – reviews will be conducted in English but poster materials can be shared in multiple languages.

Deadline to submit LATE BREAKING poster proposals is 28 March 2021 11:59 Pacific Standard Time (GMT-8).

Submission Portal is Google Forms:

If you need assistance, please reach out to

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This year the event committee is striving to be broadly inclusive of submissions that share relevant stories and lessons learned. Submissions will be reviewed by the CSA Poster Sub-committee. Reviewers will use criteria designed to ensure that submitted content is relevant to the Conference and meets CSA’s values of diversity, respect and collaboration, accessibility, participation, integrity, and transparency. 

Content judged by reviewers to promote illegal activity, constitute lobbying, or solely highlight a product or service offered for profit will be returned to the author for revision or retraction.

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Event organizers will hosted a short webinar on 7 December 2pm ET to further discuss our vision for posters and go over what is available to presenters in our event platform, Mighty Networks. This event was an opportunity for prospective presenters to have questions answered ahead of submitting proposals. Watch recording here.

Accepted presenters will receive instructions on how to upload their poster and pre-recorded presentations  and how to prepare for their collaborative sessions and conference. Additionally, accepted presenters will have access to  complimentary live webinars in the spring that will cover e-poster design, best practices for presentations, and video production. Webinars will be recorded for later viewing in case you cannot attend the live sessions. Additional office hours will take place prior to the conference for any questions as well as a Q&A document posted on the CSA website

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